Before we tell you how to organize files on Windows, you need some essential information. When you click on the “start” button at the bottom of the root window that comes up when you startup your PC, you get a pop-up list showing various divisions available for access.
Click on “My Computer” (you may also see an icon on your startup window that says “My Computer and you can click on that instead). Up will come a window showing the various drives you have on your PC. These are named with a letter. “C” is the main drive, where the system files reside.
Now, a drive is not a disk. A drive could take up all of a disk, but a disk may also be partitioned so that it will contain more than one drive. If this is the case, don’t be surprised if you see a “D” drive even though you have only one disk.
It’s only the partition. If you are installing your operating system, you might want to partition your disk first. You can partition them so that you have a C drive, a D drive, and so on. You don’t need to partition to know how to organize files, but consider, most necessary programs go on the C drive.
Better to put all your data on another drive, thus reducing the possibility of messing up your system files. It also makes storage easy, because you just store the “D” drive, not the entire system if all files were in the main drive.
Let’s assure you’re going to put your files on the C drive. Now, files are grouped by folders. The folder icon looks life a folder. You don’t need to know how to organize files when it comes to operating system files. Microsoft has done all that for you (see how the C drive contains a folder for “Programs”, and so on).
In fact, Windows has made knowing how to organize files for a user elementary. It has a file on the main drive called “Documents and Settings”. The C drive contain a folder named “Documents and Settings”. If you click the icon, it’ll show another group of folders, folders for each user of the system.
When a user was created, a folder for this user was also created. You’ll see a folder for your own user name. Click on it and you’ll see a number of folders with names starting with “My”. There’s “My Videos”, “My Documents”, etc. Microsoft seems to know how to organize files for you, because these folders will take care of most of your file structuring needs.
You can add a folder to your own folder now. Right click the folder window. Click on “New Folder”. A new folder is created and awaits your naming it. As you have seen, a folder can contain other folders.
That’s how you structure the folder and organize your files. There it is. By creating folders and folders within folders, you know how to organize your files. What could be easier? Thanks Microsoft!